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 Friday, December 29, 2006 |
| Outlook 2007 Email Notify with multiple accounts |
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I recently installed Outlook 2007 which was included in my Office 2007. Right away I was very impressed with the improvements of overall usability and layout of the new Microsoft Office. The office ribbon bar layout greatly improves the organization and thus the productivity of using this product.
What I didn’t like was I immediately noticed that I was no longer receiving Email Notifications. I did a little searching on Google and discovered that others were having the same issue and that the issue was a result of rules that I had setup to move all incoming mail to specific folders.
The problem is that by default, in Outlook 2007, notifications only occur when an email lands in the Inbox folder. In my case I have 4 email accounts setup and I have rules that move the emails to 4 different folders respectively. Therefore, I was no longer receiving display notifications that an email had arrived. This was very frustrating, since like most people, I have a ton of email coming in all throughout the day. Opening Outlook every couple minutes to see if I have email sucks.
I got to looking around at the rules and discovered that notifications are now in the rules area. Maybe they were before, but now you have to set up the rule if you want to be notified of emails that come in and get moved to another folder.
To get you on the right path, just go to Tools/Rules and Alerts, select one of your rules that moves emails and then click Change Rule/Edit Rule Settings. When the Rules Wizard appears, just click Next. On this screen that says “What do you want to do with the message?” look for the item titled “display a Desktop Alert”. Check this item and click Finish. Alternatively you could select the item that is titled “display a specific message in the New Item Alert window”. This would allow you to customize the message that you receive, although it does display it in a popup dialog instead of the little transparent window from the taskbar.
I hope someone else finds this useful.
***Updated***
Thanks to Mike who commented on this blog entry and pointed me at a feature that gets around the Rules. I'm very surprised I didn't notice this feature before. I wonder if it was in one of Microsoft's updates.
Instead of creating rules so that you can receive notifications for emails that are being moved to another folder, go to Tools/Account Settings and select an email account. Now notice at the bottom of the Account Settings window where it says Change Folder. Just choose the folder where you want email, from the selected account, to get delivered. You will still get notifications as usual without any special rules. |
jeremy at 4:22 PM |
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